CyberSentinels

Legal

Website Privacy Notice

This Privacy Notice explains how Cybersentinels Consulting, trading as Cybersentinels Consulting (“Cybersentinels,” “we,” “us” or “our”), handles personal information when you visit https://cybersentinels.in/, contact us, subscribe to communications, apply for an opportunity or otherwise interact with our website.

This notice applies to the website activities described below. A separate privacy notice or contract may apply when we process personal information while delivering services to a client, acting on a client’s instructions, recruiting employees or managing another relationship.

2. Who Is Responsible for Your Information?

The organization responsible for the processing described in this notice is:

  • Legal entity: Cybersentinels Consulting
  • Registered or principal office:Gurugram, Haryana or Chennai, Tamil Nadu
  • Privacy email: info@cybersentinels.in
  • Telephone: +91 9821520077
  • Data Protection Officer or privacy contact, if applicable: +91 9821520077

3. Personal Information We Collect

Information You Provide

  • Identity and professional details, such as your name, job title, employer and country or region
  • Contact details, such as business email address and telephone number
  • Inquiry information, including service interests, timeline, message and communication preferences
  • Subscription information and marketing preferences
  • Recruitment information, such as résumé or CV, work history, qualifications, portfolio links, location and application communications
  • Information you provide during calls, meetings, events, surveys or correspondence
  • Any other information you choose to submit to us

Information Collected Through the Website

  • Device and browser information, such as device type, operating system, browser type and language
  • Network and usage information, such as IP address, approximate location derived from IP, referral source, pages viewed, timestamps and interactions
  • Security and diagnostic information, such as logs, error events, suspected abuse and form-submission metadata
  • Cookie, consent and similar-technology information as described in the Cookie Policy

Information from Other Sources

We may receive professional contact or business information from an employer, colleague, event organizer, referral partner, public professional source, recruitment platform, service provider or another person who introduces you to us. Where required, we will provide additional information about that collection.

4. How We Use Personal Information

  • Respond to inquiries and communicate about requested services
  • Understand requirements and prepare discussions, scopes or proposals
  • Manage subscriptions, events and marketing communications
  • Process applications and communicate about recruitment
  • Operate, secure, troubleshoot and improve the website
  • Detect, prevent and investigate fraud, abuse, attacks and other security events
  • Maintain business records and manage professional relationships
  • Comply with applicable law, lawful requests, legal claims and contractual obligations
  • Protect our rights, systems, personnel, clients and other users
  • Complete a transaction or organizational change, subject to appropriate safeguards

5. Legal Grounds or Permitted Uses

The legal ground or permitted use depends on the jurisdiction and processing context. Where applicable, we may rely on:

You may withdraw consent at any time where processing is based on consent. Withdrawal does not affect processing already carried out lawfully before withdrawal.

  • Your consent, including for optional cookies or selected communications where consent is required
  • Steps requested before entering a contract or performance of a contract
  • Our legitimate interests or those of another organization, balanced against applicable rights and interests
  • Compliance with a legal obligation
  • Protection of legal rights, security or vital interests where applicable
  • Another ground or permitted use recognized by applicable law

6. Cookies and Similar Technologies

We use strictly necessary technologies required to operate and secure the website. We will use analytics, preference, advertising or other optional technologies only as described in the Cookie Policy and, where required, after you make a valid choice through the consent tool.

7. When We Share Personal Information

We may share personal information only as reasonably necessary with:

We respect your privacy and are committed to protecting your personal information. We do not sell or rent your personal information to third parties. We only use your information when necessary to provide our services, improve your experience, and meet legal requirements.

  • Approved website hosting, email, communications, analytics, security, recruitment, customer-relationship and business-service providers
  • Professional advisers such as lawyers, accountants, auditors and insurers where appropriate
  • Authorized personnel, contractors or group entities with a need to know
  • A client, partner or other organization when you ask us to coordinate with it or the relationship requires it
  • Authorities, courts or other parties when required by law or reasonably necessary to protect rights, safety, systems or legal claims
  • A buyer, investor or successor in connection with a proposed or completed restructuring, financing, merger, acquisition or transfer, subject to appropriate controls

8. International Processing and Transfers

Our website, personnel and service providers may process information in India and across the globe . Those countries may have data-protection rules different from those in your location.

Where applicable law requires a transfer mechanism or additional safeguards, we will use the relevant approved measure and complete any required assessment.

9. How Long We Keep Information

We retain personal information only for as long as reasonably necessary for the purpose collected, applicable legal and contractual requirements, security, dispute resolution and the establishment or defence of claims. We then delete, anonymize or securely isolate it as appropriate.

  • Inquiry and proposal records: Retained for 3 years after the last interaction or proposal completion, unless a longer period is required by law or contract.
  • Marketing and subscription records: Retained until you unsubscribe or withdraw consent, with suppression records kept only when necessary.
  • Recruitment applications: Retained for 12 months after the recruitment process ends, unless a longer period is required by applicable law.
  • Website security and technical logs: Retained for 12 months to support security monitoring, incident investigation, troubleshooting, and compliance.
  • Cookie and consent records: Retained for 24 months or until consent is withdrawn or renewed, as applicable under our privacy practices.
  • Legal-hold exception: Information may be retained while a documented legal hold, dispute, investigation, or legal claim requires its preservation.

10. Security

We use administrative, technical and organizational measures designed to protect personal information according to its nature and risk. No transmission, website, storage system or security control can be guaranteed to be completely secure.

Do not submit passwords, credentials, sensitive vulnerability details, government identifiers, payment-card information or other unnecessary sensitive information through general website forms.

11. Your Privacy Rights

Depending on your location and the processing, you may have rights to receive information, obtain access, correct or update information, request deletion or erasure, restrict or object to processing, withdraw consent, request portability, nominate another person, seek review of certain automated decisions, or raise a grievance or complaint.

Rights are subject to applicable conditions, exceptions and identity verification. To submit a request, contact info@cybersentinels.in. Please describe the request and your relationship with us. We will not ask for more identity information than reasonably necessary.

12. Marketing Communications

You may unsubscribe from marketing emails using the link in the message or by contacting info@cybersentinel.com. We may retain a minimal suppression record so we can respect the request. Service, security, legal or transactional communications are managed separately where applicable.

14. Automated Decision-Making

We do not intend to make decisions producing legal or similarly significant effects about website visitors solely through automated processing.

15. External Links

Our website may link to external sites or services. Their operators are responsible for their own privacy practices. Review the relevant notice before providing information.

16. Changes to This Notice

We may update this notice to reflect changes in our practices, technology or legal requirements. We will post the updated version and revise the “Last updated” date. Where required, we will provide additional notice or request consent.

17. Contact Us

  • Privacy contact: Director
  • Email: info@cybersentinels.in
  • Telephone: +91 9821520077
  • Postal address:Gurugram, Haryana or Chennai, Tamil Nadu